StockpaceWhat Stockpace does
One place for buying: what to order, the purchase order itself, the delivery, the supplier’s invoice and the bill in your accounts.
Plan
- Dashboard by supplier
- Which suppliers need an order now, how many products are urgent, the value of the order at cost and the purchase orders already on their way.
- Replenishment
- Every product with its pace of sales, stock, stock on order, days of stock left and the quantity to order. View it by variant, product, brand or collection, filter, sort and choose your columns.
- Forecasts that ignore stock-outs
- Sales history from all your channels, with seasonality and trend taken into account. Days when a product was out of stock don’t lower its forecast.
- Lead times, cover and case packs
- Set lead time and days of stock per supplier (or a default), case pack sizes, minimum order values and minimum quantities. Suggestions are rounded to what the supplier will accept.
- ABC classes
- Products ranked A, B or C by their share of your sales value, so the ones that matter most are never the ones you forget.
Order and receive
- Purchase orders
- Create one from the suggestions in a click, or start blank. Edit lines, quantities and prices; notes, delivery location, expected date and currency per order.
- PDF and CSV for the supplier
- A clean purchase order with your logo and addresses, ready to email. Mark it as sent and the stock counts as on order.
- Supplier status and tracking
- Replies, dispatch emails and carrier notices in your connected mailbox fill in the supplier’s status, the carrier, tracking number and delivery date on the purchase order list.
- Receive into stock
- Count the delivery against the order and add it to Shopify stock at the right location — in full or in part. Products the supplier sent that aren’t in Shopify yet can be created from the same screen.
- Works on your phone
- Purchase orders and receiving have a phone layout, so the person unpacking the delivery can do it in the stockroom.
Supplier documents and bills
- Three ways in
- Connect a mailbox (Gmail, Outlook, iCloud or any IMAP mailbox), forward supplier emails to your own Stockpace address, or point Stockpace at a Dropbox folder. You can also upload files.
- Read automatically
- Invoices, pro formas, credit notes, price lists and order confirmations — PDF, Excel and CSV — are recognised by supplier and read line by line.
- Matched to purchase orders
- Each invoice is matched to its purchase order by number, or by supplier, date and lines when the supplier didn’t quote it.
- Costs and prices
- New supplier costs and recommended retail prices are compared with your Shopify costs and prices, so you see every change before you apply it.
- Payments due
- Payment terms and due dates are read from each invoice, so you see what is due this week and what is overdue.
- Not recognised? Teach it
- Emails that didn’t match a supplier are listed for you; one click adds a rule so the next ones are read.
Accounts and reporting
- Xero
- Send supplier invoices to Xero as draft bills, with the PDF attached and the purchase order number in the reference. Purchase orders can be copied to Xero too. Stockpace never approves, pays or deletes anything it didn’t create.
- Sales channels
- Online Store, Point of Sale, Draft orders, Shop, Facebook & Instagram, Google, Amazon FBA and FBM, eBay, TikTok Shop, Mirakl and any other channel by name. Decide which count as demand; mark wholesale orders by discount code or tag.
- Locations
- Plan for all your stock locations together, or for one shop or warehouse: its stock, the sales shipped from it and the purchase orders delivered to it.
- Inventory KPIs
- Over 100 columns — sell-through, stock turn, GMROI, margin, stock cover, lost sales, stock value at cost and retail — by product, brand or supplier, for any period.
- Stock-outs and stock history
- The sales you missed while products were out of stock, and opening and closing stock and its value for every month.
- Bring your history
- Moving from Inventory Planner? Import its export to keep your suppliers, purchase orders and stock history.
Which plan includes what
Reorder suggestions, purchase orders, receiving, all sales channels and supplier document reading are in every plan. Planning per location, the analytics tabs and Xero start with Growth. Compare plans.