StockpaceHelp centre · Planning
Replenishment
The Replenishment tab lists your products with how many units to order now, so you can check the recommendation product by product before you buy.
What the recommended quantity means
For each product, Stockpace forecasts how much you will sell, using your sales history, recent trend, seasonality and the days the product was out of stock. It then works out what you need so that stock lasts through the lead time (until the order arrives) and the days of stock after that, taking off what you have in stock and on open purchase orders.
The result is shown in the Replenishment column:
- It is rounded up to the product's minimum order quantity and case pack.
- When rounding changes it, the forecast's own figure is shown underneath as needed ….
- Products marked not replenishable are never recommended.
Lead time, days of stock and the other forecast settings can be set for the whole store, per vendor and per product. A product's own setting wins over the vendor's, which wins over Settings. See Settings.
Tiles
At the top of the tab:
| Tile | What it shows |
|---|---|
| Products to order | Products with a recommendation, and units |
| Value at cost | The order at Shopify cost per item |
| Order now | Order-by date passed, or runs out before a delivery could arrive. Click to filter |
| Out of stock | Products that sell but have no stock now. Click to filter |
| No supplier price | No current supplier price in the vendor's currency. Click to filter |
| Overstock | Value of stock beyond what lead time, days of stock and minimums need. Click to filter |
Under the tiles, Sales counted: … shows which sales channels are counted as demand.
Views
Use View by to choose:
- Vendors — one row per vendor. Click a row, or N products, to see its products.
- Products — one row per product, all variants added together.
- Variants — one row per variant. This is the most detailed view and the one with product settings.
- Collections — one row per Shopify collection.
Under each name, N variants / N products takes you one level down. ‹ Back to … returns to where you were. Filters you have applied show as chips; click a chip to remove it.
The Vendor and Collection drop-downs narrow any view. The vendor list shows how many products each vendor has to order, the order value and how many need ordering now.
The buttons above the table choose which products are listed:
- To order — only products with something to order.
- Active products — every active product.
- Active + draft — draft products too.
Switches at the top of the page
These change Replenishment, the Dashboard and new POs you create while they are set. They apply in your browser only and do not change anyone else's view.
- Plan for — plan for All stock locations together or for one location. Shown when you have more than one stock location, on the Growth plan and above. See Sales channels and locations.
- Amazon FBA — shown when you have Amazon FBA orders. Setting follows Settings and each vendor's choice; On counts FBA sales for every brand without its own choice; Off leaves them out.
- Wholesale — shown once you have set wholesale codes or tags. Works the same way as Amazon FBA.
Columns
These columns are shown by default. More are available in the column picker.
| Column | Meaning |
|---|---|
| Name | Product and variant, with SKU or barcode. NEW = created in Shopify recently. ! or i = warnings |
| Replenishment | Units to order now |
| Min · Pack | Minimum order quantity and case pack. Click to set them; they are used everywhere, including every PO |
| Lead time | Days until an order placed today arrives, with the dates it spans. Type a number to set it for this product |
| Days of stock | Days the order should last after it arrives, with the dates. Type a number to set it for this product |
| ABC class | A = your best sellers by sales value over the last year, B = the next group, C = the rest, – = no sales |
| Brand | Shopify vendor |
| Cost price | Shopify cost per item |
| Stock | Available at your stock locations now |
| On order | Units on open purchase orders not yet received |
| Forecast profit | The profit expected from forecast sales over the lead time and days of stock, at your price and cost |
| Replenishment retail | The units to order valued at your price |
| Replenish date | The last day to order. When there is nothing to order: days until stock runs out and the profit lost per day after that |
| Replenishable | ✓ Yes or ⊘ No. Click to switch |
| Sells out in | Days until current stock runs out (without open POs), and the date |
Useful extra columns include Sold 30 d / 90 d / 365 d, Per day, Supplier price, Needed, Out of stock 90 d, Overstock, Warnings, Note and Also sold as. Point at a column heading's help to see what it means.
Rows are coloured red for products to order now or out of stock, and amber for products with something to order.
Warnings
| Warning | Meaning |
|---|---|
| Order now | Something to order and the order-by date has passed |
| Out of stock | Sells, but your stock locations have none now |
| Runs out before delivery | Current stock runs out before a PO placed today could arrive |
| Overstock | More stock than lead time, days of stock and minimums need |
| No supplier price | No single current price in the vendor's currency — type it on the PO |
| No vendor | No vendor has this brand. Add the brand to a vendor or pick one for the product |
| Stock not tracked | Shopify does not track stock for this variant |
| Not replenished | Switched off in the product's settings |
| Forecast set by hand | Units per day typed in the product's settings |
Filters
Use the filter and sort controls on each column heading. Clicking a tile filters the variant list for you. A filter passed from the Dashboard's Urgent products is applied once when the tab opens.
The sales and stock card
Point at a product name (or tap the i on a phone) to see its card:
- the main warning;
- lead time, days of stock, 30-day sales, sales per day, stock and on order, ABC class and the date it was created in Shopify;
- your note;
- units sold and days out of stock for each of the last six months;
- how the recommended quantity was reached, step by step;
- where the supplier price comes from.
Product settings
In the Variants view, click a row to open the product panel. It shows stock, sales per day, the forecast, units to order and when it sells out, a month-by-month table of sales by channel for the last two years with days out of stock, and which listings' sales are counted for it.
Under Settings for this product you can set:
- Bought from — the vendor, when one brand comes from more than one supplier;
- Vendor's code — printed as Vendor Reference on the PO;
- Lead time (days) and Days of stock;
- Min stock and Max stock;
- Minimum order qty and Case pack;
- Units per day (by hand) — replaces the forecast, for launches or known changes;
- Replenish this product;
- Note — shown in the sales card, never printed.
Leave a box empty to use the vendor or account setting. Press Save.
⊘ Stop replenishing removes a product from recommendations (Replenishment, Dashboard and new POs) until you press ✓ Replenish again. You can still add it to a PO by hand.
Create a purchase order
- Pick a vendor in the Vendor drop-down.
- Check the quantities.
- Press Create PO (N lines), or Create empty PO if there is nothing to order.
A draft PO opens with the recommended quantities. When Plan for is set to one location, the PO is delivered to that location. See Purchase orders.
Still stuck? Email support@stockpace.app — we reply within one working day.